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Table of Contents

• Accessibility Guidelines
• Conference Harvester Login
• Panel Presentations
• Paper Presentations
• In-Person Poster Presentations
• Virtual Posters
• Selected Printer Locations in NYC

Accessibility Guidelines

To make conference materials accessible to everyone, please follow the accessibility guidelines suggested below when making your slides or poster. 

• Use Sans-Serif fonts for text elements (i.e. Calibri, Arial, Helvetica).
• Maintain moderate line spacing to enhance readability.
• Provide alt text and/or descriptive captions for images, figures, and charts to communicate their purpose and/or content.
• Select high-contrast theme colors to ensure sufficient contrast between the text and background. Avoid relying on color alone to convey meaning.

For more information on making accessible presentations, please see tips from the APHA here.

Conference Harvester Log in

If you need assistance logging in to Conference Harvester, please email info@ELSIcon2024.org with your name and email address, and request your personalized link to Conference Harvester.

Panel Presentations

• Panel sessions are 90 minutes long and limited to a maximum of five presenters, including one designated as moderator. 
• Each presenter will have approximately 15 minutes to present. 
• During the 90-minute session at least 30 minutes should be reserved for questions from the audience.
• Please include a slide with your financial disclosures.
• Let the audience know at the beginning of your talk whether you permit photography or social media sharing of your presentation.
• Please upload all slides using Conference Harvester by June 3.

Paper Presentations

• Paper sessions are 90 minutes long and include up to four individual presenters.
• Each presenter will have 20 minutes to present, including 5 minutes for questions from the audience. 
• Please include a slide with your financial disclosures.
• Let the audience know at the beginning of your talk whether you permit photography or social media sharing of your presentation.
• The papers will be scheduled in groups of four by topic.
• Please upload all slides using Conference Harvester by June 3.

In-Person Poster Presentations

Poster presentations will be held during the two-hour receptions on June 10 and 11 from 5:00-7:00pm. Posters can be put up between 3:00 and 5:00 pm on each day and should be removed following the presentation. We ask that you stay by your poster during the reception. We will let you know before the meeting if your poster has been selected to be part of a scheduled Poster Walk.

The poster boards provided will be 6’ high x 5’ wide and will accommodate a range of poster sizes (including up to 6' wide).
You are only required to bring your printed poster. All other materials needed for poster setup will be provided at the conference.

Please bring your printed poster to the Convene gallery on the morning of the day you are scheduled to present, and leave it with a member of the staff at the registration desk.

As ELSIcon2024 is a hybrid meeting, please provide a pdf of your poster for our virtual audience. 
Please upload a pdf of your poster using Conference Harvester by June 3
If you wish to print your poster in NYC, a list of local printers is provided below for convenience.

Virtual Posters

• For a virtual poster, the actual poster dimensions are not as important as the width/height ratio. The ideal ratio suggested is 16:9 (width:height).
• Please save your poster as a PDF file with the highest resolution.
• One-sided, single page PDFs only.
• Do not include any video, animation, or gif files in your poster.
• Max upload size is 30 MB.
• Please upload a pdf of your poster using Conference Harvester by June 3.

Poster Audio Instructions

Though poster audio is not required, we offer participants a method to include poster audio. Once you have uploaded your poster, you can add audio in Conference Harvester. Please limit audio recordings to 10 minutes. 

1. Once logged into Conference Harvester, locate  “Poster Audio” on your tasks list
2. Click “start recording” at the top of the screen to record your poster audio
3. Once completed, click “save recording” 
4. Click “complete task” to navigate back to the Conference Harvester home page
5. Please note that you can re-record your poster audio multiple times

Poster Printing Locations

Near 116th & Broadway (Columbia University)

• Ivy League Stationers, 2955 Broadway, ivyleaguenyc.com
• FedEx Office Ship Center, 600 W 116th st, local.fedex.com
• Columbia Copy, 2808 Broadway, www.columbiacopy.org
• The UPS Store, 602 west 115th st, locations.theupsstore.com

Near Many Hotels (76th and Broadway)

• Copy Experts, 2424 Broadway, www.copyexpertsnyc.com
• Staples, 2248 Broadway. stores.staples.com
• FedEx Office Print & Ship Center, 221 West 72nd St, http://local.fedex.com

Near Convene (46th and 7th Ave)

• Fedex Office Ship Center, 6 W 48th St, http://local.fedex.com
• Printleaf, 30 W 47th St #405. https://www.printleaf.com/
• Copy for Less NY, 265 W 37th St #1204, https://copy4lessny.com/
• Advanced Printing NYC, 320 W 37th St, https://advanced-digital-nyc.com/posters-banners-signage/